Colleague-in-Training Self-Service on ESR

The Employee self-service allows you to view and update your own personal information on the Electronic Staff Record (ESR). These includes home addresses, emergency contacts and bank account details. 

The Employee self-service allows you to:

• View and print copies of payslips, P60s and view your Total Reward Statement

• Enrol onto and play E-Learning content and view your training compliance matrix, allowing you to take responsibility for your own compliance for training

• View and update any personal information and your contact details including your work email address, telephone numbers and other personal information

• View and participate in any personal development plans and check any revalidation details held on your record

• View any leave taken including annual leave and sickness, annual leave booked and remaining annual leave balances  

How to use ESR 

We understand that using ESR can sometimes be tricky so we have created various guides on how to access and use ESR.

The ESR Employee Self-Service User Guide guides you through key processes such as logging on, viewing your payslip and amending your information. 

In addition to the guide, the video below narrates how to view your payslip and change your information on your desktop or your mobile device.

Please note, your ESR account will automatically close down when you complete your training so please ensure that you download any payslips/p60 information before you leave.  

ESR: Colleague-in-training self service guide

Disability Disclosure on ESR

If you have a disability or long-term health condition, please ensure your ESR disability status is up to date.

For more information and the step-by-step process on how to update your status, please check out the ESR updating disability status presentation.

ESR e-Learning

When viewing your training compliance matrix and E-learning content, you will also need to log in to ESR. We have produced an ESR e-Learning User Guide allowing you to take responsibility for your own compliance for training.

You can also complete your e-learning for Health (eLFH), following this user guide. If you are utilising the eLFH learning platform, please ensure your GMC number and email address are entered into your eLFH account to ensure the completion of any training transfers to ESR. 

Follow this guide for further information about using eLFH to ensure your completed e-learning is linked to ESR.

Training module FAQs

• I have a valid ALS Instructor certificate do I have to complete adult basic life support?

  If this was issued within the last 12 months you can ask if your host organisation can upload the details to ESR but it will only be valid for 12 months from the date of completion. They will need to see the certificate of completion to do this.

• How do I complete the face-to-face part of Oliver McGowan training?

  Lead Employer do not offer this, and you will need to speak with your host about the opportunies available to complete this.

• I have completed safeguarding adults and / or children level 3 through face-to-face training. How do I get this added to my ESR record?

  You should ask your host organisation as they can upload the details to ESR; they will need to see the certificate of completion to do this.

• I have completed basic life support through my Host which is not an NHS Trust. How do I get this added to my ESR record?

  Please ask you host organisation to update your ESR record in this scenario.

• My host organisation doesn't offer moving and handling level 2?

  We are aware of this issue and are working to resolve this. You will be notified as soon as we have an update.