Supervisor Self-service on ESR

The Supervisor Electronic Staff Records (ESR) Self-Service provides you with access to view your colleagues-in-training on ESR, and record their sickness and annual leave.

You are also able to sample staff list reports for colleagues-in-training within your hierarchy. These reports have been designed for ease of use when exporting to Excel. It will also be limited to show only the staff placed under your hierarchy with no limit on how often you can run the reports.

Request access to ESR 

If you do not have access to the ESR portal, a request can be sent to our Workforce Team. Please follow the steps below:

1. Complete the ESR Access Form

2. Send all of this to esr.helpdesk@sthk.nhs.uk. 

Guidance Documents 

We understand that ESR can be tricky so we have provided a guide that helps you to navigate around the ESR Portal home page as well as FAQs and links to the interactive training modules available. We have also included a step by step guide on how to run a Staff List Report via Self Service which you can access here.

Workforce FAQs

For any further queries related to the use of ESR, please refer to our FAQs below;

• The ESR link isn't working

  The new link to ESR is via the ESR Portal as the previous route is no longer available. Please use my.esr.nhs.uk.

• I'm using the new link but ESR is still not working

  The newer version may need a different version of Java, refer to your IT department to help if not please contact us in Workforce for assistance.

• I'm not seeing the correct trainees

  We need to work to the rotation information that comes from the deaneries but please do let us know as soon as possible if you spot something that isn’t right – we will investigate and correct as soon as we can.

• I've not been given my login details

  We endeavour to capture everybody that needs supervisor access with the information available during the transfer, however if you need access and haven’t heard from us please contact us so we can assist.

• How do I become an approver in e-Expenses?

  You can find the set up form on our website by clicking here.

• I've never used ESR Self-Service or e-Expenses before

  You can find some guidance videos on both systems on our website. If you need any further support please contact the team on esr.helpdesk@sthk.nhs.uk