ID and Verification

All the neccessary verification to provide

Within your offer letter, you will have received a guide to your onboarding process that outlines all of the necessary documents we require from you to process your pre-employment checks. 

Here, we guide you through the process of what documents you need to provide us with and where and how you can have these documents verified. It also includes more detail on the different verfied IDs and what to expect at a virtual ID meeting. 

Which forms of ID do we require?

Within your offer letter, your required ID is outlined in the following options: 

Option 1 – Provide 2 photo ID and 1 proof of address ID

• Your photo ID could include your passport, driving licence or E-Visa
• Your proof of address could include a utility bill, bank statement or credit card statement (any statement you provide must be dated within the last 3 months)

Option 2 - 1 photo ID and 2 proof of address ID

• Your photo ID could include either your passport, driving licence or E-Visa
• Your two forms of proof of address should ideally include either a council tax bill (dated within the current year), a bank statement, credit card statement or a utility bill (all dated within the last 3 months)

Please note: We don’t accept online bank statements or bank statements from online banking companies, so please provide your TRAC administrator with a paper copy of your latest statement.

For further guidance on what documents you need to provide, take a look at the NHS Employers website.

Verifile

Lead Employer uses an Identity Service Provider (IDSP). Along with your offer letter, you will receive a link to complete your verified ID check via an IDSP; this will be carried out through Verifile.

You will be required to take photographs of your documents using the link provided and follow the instructions to complete the ID check. This is then sent directly to the On-Boarding Team for processing.

This service is used for either a full DBS check (including ID verification) or a digital identity check only. For the digital identity check only, this service costs £3.50.

If you are unable to use IDSP due to document type, please see below:

You may receive notification that your IDSP check has not been successful. In this case, your ID documents and proof of UK address (dated within the last three months) will need to be verified (stamped and dated). This can be completed at a number of local Post Office branches.

We are unable to accept ID documents unless they have been verified.

Please note there is a charge for this certification service, which is currently £12.75 for up to three documents.

How to provide your verified documents

Document verification is an identity verification method used to confirm the legitimacy of an applicant's ID document (e.g. passport, ID card, driver's license).

In order to have your documents verified, we recommend using your local post office who can provide a quick, easy and cost-effective service for you.

Take a look at the Post Office branches which highlights costing and also shows you where to find the nearest branch to you that offers the certification service.

Guide on verifying your ID

Take a look below at our how-to-video, covering everything you need to know regarding your ID and verification process. 

After receipt of verified right to live and work documents. your administrator will contact you regarding a time and date you can attend a teams meeting for the check to be completed.

This will take no longer than 10 minutes to do and is a requirement for your pre-employment checks.

Please note: If you are applying for a new NHS England sponsored E-Visa the virtual check can only be done upon receiving this on file.

Guide on face-to-face ID verification

Take a look below at our how-to video, covering everything you need to know regarding your face-to-face ID Verification. 

Please note: It's a mandatory requirement for all colleagues-in-training to have a virtual ID meeting.